Microsoft Outlook 4 Projects

This Course is being delivered by our Partner, Priority Management, at their Priority Management Learning Centre located at: 11 Rosemount Avenue Ottawa, Ontario.

Course Length: 1 Day 8:30am-4:30pm

Manage the complexities of multiple projects more efficiently and effectively. Carry out multiple project execution plans developed through the Project Planning Breakthroughs method accurately and effectively with MS Project, using common resource pools and external dependencies along with detailed reporting and updating. Produce standard and customized reports and develop a process for tracking and updating project plans.

Learning Objectives:
This course will provide you with the knowledge, skills and tools to effectively manage those projects within the familiar interface of MS Outlook. Managing both Operational and Project work in one place will enhance your ability to stay in control of follow-ups, commitments and important deadlines.

Target Student:
This program is ideal for workgroups and teams, including managers, technical and sales professionals, supervisors, administrators and project leaders who currently use MS Outlook and are not optimizing this powerful software. This course is intended for WorkingSm@rt using MS Outlook graduates who need to track and communicate the impact of change for an existing project plan and have chosen not to use a dedicated project management software. This program is ideal for small to medium sized projects where only basic reporting is required. Basic project management experience is helpful, however not necessary.

Course Outline:
Section 1: Managing the Two Worlds of Work
Have a better understanding of the challenges of managing the Two Worlds of Work
Become better acquainted with the world of Project Management
Be introduced to key project planning practices and essential project planning tools

Section 2: Setting up Outlook to Manage Projects
Create the Outlook4Projects toolbar to help you better manage project items
Learn how to work with views
Learn how to create custom task views

Section 3: Getting Started on Your New Project
Create Project Files to manage your project data
Set up a new Project Communication File
Use the Objective Statement tool
Enter key information in your Communication File
Assign and link resources to your project

Section 4: Managing Project Tasks
Enter tasks from the Project Tasks Entry Table
Create project tasks from your emails
Work with custom task views
Learn how to create custom fields
Format columns and change how information is displayed

Section 5: Managing Project Communication
Learn how to use the Resource Link to quickly access resource information
Learn how to assign project categories to Sent and Received emails
Store all project emails in your Project File
Be able to send manual status reports
Communicate easily with task delegators and delegatees

Section 6: Tracking & Reporting on Project Activities
Learn how to update the status of your project tasks
Quickly find all Outlook items associated with your project
Print Project Task views to report on your tasks
Export project task information into Outlook4Projects reports
Understand how to use and customize Outlook4Projects reports

Section 7: Back at the Workplace
Review the potential obstacles to implementing the Outlook 4 Projects methodology and identify solutions
Conduct a learning review