GCDOCS Level 1 (Basic)

Course length: 6hrs (1 Day)

The Government of Canada (GOC) has developed a new records and documents archival and retrieval system, which will be implemented throughout all federal departments and agencies.  GCDOCS is an electronic “library” that enables departments to create, borrow, manage and protect information and documents which aid in the distribution of government services.
The purpose of this course is to provide the basic skills required to utilize GCDOCS, particularly filing, storing, retrieving and sharing documents, using collaboration tools and utilizing search features.

Learning Objectives:
After completing this course, students will be able to:
- Understand the use of permissions
- Navigate the GCDOCS environment
- Save, classify and store documents
- Create, use and share documents
- Search for documents using multiple search features
- Utilize collaboration tools

Target Student:

This course is designed for all Federal Government employees who are required to use GCDOCS in the scope of their day to day work.

Course Outline:
Section 1: An Introduction to GCDOCS – Brief History and Overview of Directives

Section 2: Permission Levels

Section 3: Navigating through GCDOCS – A Guided Tour

Section 4: Classifications and Categories

Section 5: Creating, Using and Sharing Documents
Types of Documents
Audit Trail – Tracking the use of the document (Review existing document and policies)
Add Quick Reference Guide to Favourites
Filing Documents
Signing Documents Out
Signing Documents In
Filling in Metadata
Adding Comments
Versions – Only the current version can be edited; older versions are read-only

Section 6:  Email – Using Links to GCDOCS, Not Attachments

Section 7:  Understanding Metadata

Section 8:  Making Information Easier to Find with Metadata

Section 9:  Search Options and Techniques

Section 10:  Collaboration Tools

Section 11:  Personalizing Your User Environment

There are currently no courses scheduled

What You Get:

Training includes 1 course manual and a Certificate of completion.