GCDOCS Level 2 (Advanced)

Course length: 6hrs (1 Day)

GCDOCS is the Government of Canada's (GOC) new document archival and retrieval system which has been implemented throughout federal departments and agencies. Its main functionality is to provide storage for documents that can be retrieved by government employees. It also features the use of collaborative tools, workflow processes and advanced version control for documents, which are featured in this course.

The purpose of this course is to build on the skill set developed in Level 1, with particular emphasis on collaboration, workflows, version management and the use of permissions.

Course Objectives:
After completing this course, students will be able to:

- Utilize collaboration tools to share information
- Reclassify documents
- Move documents
- Search for Items using more advanced filters
- Modify permissions
- Utilize version control more efficiently
- Utilize Explorer to facilitate easier management of files
- Create Collections
- Add RSS Feeds to their personal workspace
- Build and utilize Project spaces
- Add Communities

Target Student:

This course is designed for all Federal Government employees who wish to build on their use and knowledge of GCDOCS basic features and who use a variety of collaborative tools when sharing information.

Outline:

Section 1: Collaborating Using Discussions, Blogs and Forums

Section 2: Working with Documents
Re-classifying documents
Moving documents

Section 3: Searching and Filtering/Using Refiners  

Section 4: Saving Email Items to GCDOCS

Section 5: Best Practices & Rules of Engagement

Section 6: Encrypting/Unencrypting Documents

Section 7: Using Advanced Versioning

Section 8: Working with Task Lists

Section 9: Working with Workflows

Section 10: Understanding Permissions
Advanced Permissions

Section 11: Creating Collections

Section 12: Building and Utilizing Project Spaces

Section 13: Adding Communities to Your Workspace

There are currently no courses scheduled

What You Get:

Training includes 1 course manual and a Certificate of completion.